Part-time Archives Assistant position at the Virginia Museum of Fine Arts seeks a part-time wage Archive Assistant for the Imaging Resources Department. The position will catalogue and process digital and analog image archive materials. Additionally, this position will aid in the distribution of image materials; maintain the organization and archival care of physical image assets; assist with limited rights and reproduction services; perform independent digitization projects; and assist staff photographers with studio digitization projects.
An active ARLIS/NA and ArLiSNAP member, Mackenzie Salisbury, recently accepted her first art librarian position at the Georgia O’Keeffe Museum! We asked her to share her journey from having staff and non-traditional art librarian positions to her new job, as well as any helpful advice. You can connect with Mackenzie on her LinkedIn profile.
Can you tell us a little bit about your background and your current position?
Art librarianship snuck up on me. My first job as an undergraduate was in the slide library in the Art History department at the University of Maine. It was perhaps my favorite job in college, but never really thought of it as a “library” job until much later in life. I graduated with an Art History degree from the University of Maine and then took a few years off to figure out what I wanted to do next. I moved to Chicago, IL with a friend, and our apartment happened to be across the street from the Newberry Library. After wandering in one day and looking at some of their incredible map collection, I starting interning one day a week. After that, I was hooked! I started my MLIS not long after through Drexel University.
Currently, I am the Librarian at the Georgia O’Keeffe Museum. Although a simple title, my role here deals with a number of traditional and out-of-the-box views of what a “librarian” does. Not only do I deal with reference and collections, but I am also responsible for thinking innovatively when it comes to newer technologies that might enhance the museums collections.
What did you do before you accepted your current position?
I’ve always been involved in special libraries. I interned at the Art Institute of Chicago, worked as the Access/Circulation Supervisor at Northwestern’s Law Library, and cataloged at Harrington College of Design. Professionally, I was an Information Services Librarian at Northeastern Illinois University (NEIU) on the north side of Chicago. It was my first professional job out of library school, and I learned an incredible amount from the most amazing colleagues.
What drew you to this position and art librarianship in general?
For me, art librarianship was a way to work in two areas that I am passionate about : libraries/information services and art. My current position at the Georgia O’Keeffe Museum also focuses on access, instruction, and technology in a museum setting – something that really allows me to use and grow my current skills. Additionally, this position comes with a great support network, and a well known and respected museum which is currently going through some exciting changes. Stay tuned ;)
How did you get your current job? Do you have any job-hunting advice?
My current job came to me through a series of incredible networking moments, a great mentor, and my willingness to say YES! I found out about the position at ARLIS/NA conference in DC and my mentor, Leigh Gates, encouraged me to sit and chat with the HR representative that was doing the interviews. From there it was a series of impromptu meetings ( the first time I met Eumie, my current boss, was at the reception of ARLIS/NA at the Library of Congress – very magical. We sat on a bench and talked informally for about an hour!), a Skype interview with the team here, and then a quick trip to meet everyone and see Santa Fe in person.
Job Hunting advice:
- Embrace Facebook, LinkedIn, and conferences -
I am proof that social networking works. I obtained my first job at NEIU because of being connected on Facebook. A friend of a friend posted about the job, and the next thing I knew I was interviewing. Getting this position as Librarian at the Georgia O’Keeffe Museum was due to the close relationship I had with my mentor, and her connections in the art librarianship world.
- Be willing to move for the job you want -
Before getting the job offer at the Georgia O’Keeffe Museum, I had never been to the Southwest before, nor was it on my top ten dream places to live. That being said, Chicago has a number of great library schools in the tri-state area, as well as some great academic and cultural institutions, which makes things VERY competitive. By widening your search area, you have a better chance of finding a great job!
- Say YES!
When I first got out of library school, my expectations were that I would find a job in art librarianship right away. I mean, I had the background and the skills, what else would I need? The answer is experience. Even though my first job wasn’t art librarianship, I learned more about libraries at NEIU in the two years I worked there than in any previous position. So even if it’s not the ideal job, say YES! Getting your foot in the door is the first step.
What are your main roles/duties at your current position?/ What is a typical day like for you?
As the Librarian at a fairly small institution, I have many roles within the museum. Firstly, I maintain the Research Center in conjunction with the Research Center Assistant. That can be anything from assisting researchers, cataloging, collection development, and even policy writing. Because of the scope of what I manage, there is no “typical day”, which is something I really love about my job!
What was the hardest part about transitioning from staff/part-time, etc. to an art librarian position?
For me, the hardest part about going from a generic “Information Services Librarian” to an “Art Librarian” was the amount of new knowledge I needed to become an expert in ASAP. Georgia O’Keeffe is an artist we all learn about in school, but the depth of information we have on her here is so expansive that I’m still learning new things about her. Additionally, adjusting to the authority that I now have as the Librarian, instead of the amazing group of librarians I worked with before. Talk about pressure.
What were/are some challenges for you as a new art librarian? Are these related to larger challenges in art librarianship?
I think that librarianship in general, as well as art librarianship, really suffers from preconceived notions about what a librarian really does. For me, I find that a better description would be “information literacy advocates,” or “art information czars” (ok, that might be a little strong but you get the idea). So many people think about libraries in a very specific framework, and they rarely notice that we have in fact adapted to the 21st century. Our work is not entirely based on books! I see this throughout the museum and cultural institution community here in Santa Fe, which is substantial. Breaking through those stereotypes is probably the hardest part of my position.
What are the most important things emerging art librarians should know?
As many of you know, the competition is fierce. So many amazing professionals are emerging on the scene from some amazing new programs. Don’t be discouraged! I think that new art librarians like myself need to have a wide array of skills, including technological. Try to think outside of the box when it comes to libraries in general. The more conversations I have across departments here at the museum, the more I realize just how valuable many of the skills I have (and necessary new ones) are in the technology arena. As libraries adapt to a new age of how people want to access information, librarians must adapt as well.
What do you do in your spare time?
Since I just moved from Chicago to Albuquerque, most of my spare time is spent figuring out this new city! I also really love exploring the Southwest – from camping to trying New Mexican food to brewery touring! Oh, and I’m on a mission to find the best Mole in the great state of New Mexico.
Anything else you’d like to share?
Stay strong job hunters!
This is a part of the “Success Story” series of interviews. If you would like to share your story, please contact the discussion team.
The Canadian Centre for Architecture is looking for one archives assistant under a Young Canada Works contract for 25 weeks. (The job posts are always in French, but they hire Anglophones, depending on the nature of the materials.)
POSTE À COMBLER
Identification de l’emploi
Titre de l’emploi : Assistant aux archives (emploi JCT)
Division : Collection
Supérieur immédiat : Directeur associé, Collection
Statut : Temporaire à temps complet (35hrs/semaine; 18$/h)
Durée : 16 à 21 semaines – de septembre à mars 2015 (selon la subvention)
Sommaire de l’emploi
Fondé en 1979, le Centre Canadien d’Architecture (CCA) est un centre de recherche international et un musée créé avec la conviction que l’architecture est d’intérêt public. Il a pour mission de sensibiliser le public au rôle de l’architecture dans la société, de promouvoir la recherche dans ce domaine, et de stimuler l’innovation dans la pratique du design. Le CCA possède l’une des riches collections et comprend des publications, des revues, des fonds d’archives, dessins, plans, maquettes, gravures et photographies. Amorcée il y a 50 ans par Phyllis Lambert, cette collection est une pierre angulaire de l’institution. Aujourd’hui la collection du CCA compte des œuvres datant de la Renaissance à nos jours qui révèlent la richesse de l’histoire et de la culture architecturale dans le monde entier. Des chercheurs du monde entier viennent chaque année poursuivre leur recherche au CCA grâce à la richesse de cette collection.
Le stage consistera à fournir un accès intellectuel aux archives d’Arthur Erickson- un des architectes du Canada le plus important du siècle passé- et plus spécifiquement sur la récente arrivée de documents d’archives dont la description détaillée est manquante. Les travaux seront effectués dans une des bases de données du CCA, The Museum System (TMS), et donneront lieu à la création d’un instrument de recherche qui pourra être diffusé sur le Web. Le projet prévoit également une opération de tri et de conservation préventive, ce qui améliorera l’accès physique au matériel.
Principales responsabilités de l’emploi
- Rechercher et analyser toutes les informations disponibles sur ce fonds, incluant des inventaires, descriptions, ou toute autre information existante ;
- Participer à la création du cadre de classement spécifique à ce fonds en fonction de ses versements et enregistrer ce schéma de classification dans la base de données TMS pour permettre l’organisation des enregistrements selon les niveaux appropriés (fonds, séries, dossiers et pièces) ;
- Participer à la création et/ou l’ajout de descriptions au niveau du fonds, des séries et des dossiers, selon les besoins,
- Saisir les données selon les normes acceptées et les procédures du système ;
- Vérifier l’instrument de recherche qui en résultera pour diffusion sur le Web ;
- Évaluer les besoins en conservation du matériel ;
- Préparer le matériel classé et décrit en vue de son rangement dans les réserves.
Qualifications requises pour l’emploi
- Préférence : baccalauréat en histoire, histoire de l’art ou histoire de l’architecture;
- Requis : étudiant inscrit à un programme de maîtrise en muséologie ou en archivistique et ayant complété un cours de base en catalogage;
- Précision et souci du détail;
- Connaissances des systèmes de gestion des collections (tels que TMS) ou ouvert à l’apprentissage;
- Bonnes connaissances informatiques dans l’environnement Windows et avec les logiciels de la suite MS Office;
- Habileté et soin dans la manipulation des objets;
- Bilinguisme, français et anglais;
- Intérêts : documentation muséale ou de bibliothèque, recherche.
- Avoir entre 16 et 30 ans au moment de commencer l’emploi, être légalement autorisé à travailler au Canada et avoir la citoyenneté canadienne ou la résidence permanente et ne pas occuper d’autre emploi à temps plein (plus de 30 heures par semaine) durant l’emploi avec Jeunesse Canada au Travail;
- Être inscrit dans la banque de candidats JCT en ligne.
Veuillez soumettre votre candidature par courriel à l’attention du Service des ressources humaines, Centre Canadien d’Architecture, 1920, rue Baile, Montréal (Québec) H3H 2S6, à l’adresse : firstname.lastname@example.org. Seuls les candidats retenus seront contactés. Veuillez ne pas téléphoner.
Le CCA a une politique d’équité en matière d’emploi.
I don’t have a link to the job post for this one; all the content came on a listserv:
The University of Arkansas Libraries seek an innovative and enthusiastic archival professional to assist with the leadership of the Special Collections Department to identify, solicit, preserve, and publicize archival collections to the academic community, within Arkansas and across the nation. Reporting to the Head of Special Collections, the Audiovisual Archivist is responsible for recruiting, managing, organizing, preserving, and making accessible archival photographs, reel-to-reel tapes, audio cassettes, video tapes, and other audio and visual formats.
Major responsibilities include: accessioning, arranging, describing, and creating archival finding aids for audiovisual collections; identifying audiovisual materials for digitization and working with library colleagues to create digital collections; identifying preservation issues among archival audiovisual materials and making recommendations for conservation and/or preservation of materials; actively participating in the planning for the department; working with the department head to identify funding, collaborations, and opportunities to promote and preserve its photographic and other audiovisual materials; working with the Development Office to establish donor relations and the continued acquisition of photograph and other audiovisual collections; providing reference and research support; and participating in relevant local, state, and national organizations.
Responsibilities of this faculty position include research and creative work and service in keeping with the faculty requirements of the University of Arkansas. The successful candidate must have demonstrated potential in performance, scholarly activity, and professional service to meet criteria for appointment at the level of Assistant Librarian / Assistant Professor and should possess strong analytical, organizational, communication and interpersonal skills, strong archival knowledge, and the ability to work both independently and collaboratively.
Required qualifications: A master’s degree from an ALA-accredited program with a concentration on archival studies or a graduate degree in a related discipline, such as history, public history, political science, or other appropriate field; relevant experience with processing and preserving photographs or other audiovisual materials, such as reel-to-reel tapes, etc.; demonstrated knowledge of archival data and/or digital asset management systems (such as Archon, Archivists’ Toolkit, or CONTENTdm); and familiarity with Encoded Archival Description, DACS, Dublin Core and/or other metadata standards and schemes.
Preferred qualifications: Archival Certification (Academy of Certified Archivists or the Society of American Archivists); knowledge of digital image scanning techniques and image capture and basic photograph and video editing; familiarity with copyright issues associated with audiovisual materials; knowledge of Arkansas history and bibliography; and knowledge of the history of photography and the standards, best practices, and current trends in the preservation and reformatting of archival audio and visual materials.
Rank and Salary: Tenure-track, twelve-month faculty appointment at the rank of Assistant Librarian / Assistant Professor. Salary: $47,000.
Benefits: Relocation allowance available. Benefits include TIAA/CREF, Fidelity Mutual Fund, or the Arkansas Public Employees Retirement System, 22 days of annual leave, tuition reduction, and health insurance.
Application deadline and contact information. Women and minorities are encouraged to apply. Completed applications received by September 21, 2014, will receive full consideration. Late applications will be reviewed as necessary to fill the position. Send letter of application, résumé, and names, addresses, and telephone numbers of three current references to email@example.com to the attention of Jeff Banks, Assistant Director for Library Human Resources and Diversity Programs, University of Arkansas Libraries, 365 N. McIlroy Avenue, Fayetteville, Arkansas 72701-4002.
The Dallas Museum of Art is seeking a Rights & Reproductions Coordinator for a full-time position. Working within the Digital Media department, the Rights & Reproductions Coordinator secures permissions for images and other digital content, resolves issues surrounding copyright and intellectual property, and retains appropriate documentation. The activities are primarily pertaining to the museum’s collections, but extend to related Museum exhibitions, publications and programs. This staff position spends equal time administering DMA-owned object photography requests and securing appropriate permissions for exhibition and publications projects.
Ideal candidates will thrive in a fast-paced environment and enjoy working as part of a dynamic and active team.