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Check out the latest edition of the ArLiSNAP Newsletter A Success Story:
New Art Librarian Ashley Peterson
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Internship Opportunity: 2015 Native American Fellowships at the Peabody Essex Museum, Salem, MA

One of the fellowships involves working with manuscripts and another involves writing and editing Wikipedia articles for Native American artists. Very cool!

The Peabody Essex Museum (PEM) in Salem, Massachusetts, offers summer fellowship
opportunities for graduate students and cultural professionals of Native American,
Native Hawaiian or Alaska Native background. These paid, full-time, 10-week
fellowships prepare participants for leadership positions in the museum field and/or
the nonprofit cultural sector. The program presents a comprehensive perspective on
the theory and practice of museum management, in the context of a meaningful,
in-depth project within a department of the museum. Weekly intensive workshops,
field trips, lodging, travel expenses and a stipend are included. School credit is
available upon official request.

Click here for more information (pdf).

Call for Proposals – New Voices in the Profession Session at 2015 ARLIS/NA Conference

Proposals for the New Voices in the Profession session at the 2015 ARLIS-NA conference in Fort Worth, Texas (March 19-23) are now being accepted!

New Voices in the Profession showcases exceptional academic work by students and new professionals (under 5 years post MLS). Paper topics should relate strongly to Art and/or Visual Resources Librarianship, but also digital library projects, archives, library instruction, reference and the changing nature of libraries, among other topics. Paper topics that relate to the conference theme “New Frontiers on the Old Frontier” will be given special consideration.
To see papers presented in past sessions, please view Conference Proceedings from previous years on the ARLIS website (http://www.arlisna.org/news/conferences). Papers will be selected by representatives from ArLiSNAP, the ARLIS/NA Professional Development Committee and the Fort Worth Conference Program co-chairs.

If interested, please submit the following to Maggie Portis at mportis@pratt.edu by January 30, 2015:

  • Presentation title
  • Presentation abstract (250 words)
  • Your name, institutional affiliation, and email address

The Countdown Begins: One Month Until the ArLiSNAP/VREPS Virtual Conference!


Mark your calendars!

The virtual conference will take place on Saturday, January 17th, at 1pm Eastern – 12pm Central – 11am Mountain – 10am Pacific. This event will be free for all to attend. See your fellow students and new professionals present their work; learn about new initiatives in art archival groups; and get the best job hunting and career development tips from new art librarians!

Stay tuned during the next few weeks for the full schedule and link to register for the event.

ARLIS/NA Affiliates session at the College Art Association conference in 2015

*Please excuse cross-postings*


Please mark your calendars and join us for the ARLIS/NA Affiliated Society Session at CAA on Thursday, February 12, 2015 5:30-7:00 pm:

CAA 103rd Annual Conference

Hilton New York – Petit Trianon, 3rd Floor

1335 Avenue of the Americas, New York, NY

ARLIS/NA Affiliated Society Session – Thursday, February 12, 2015

5:30-7:00 pm

Documenting artists: creating, collecting, and preserving ephemeral material

Session Abstract

Librarians, archivists and scholars have long recognized that unique valuable artist information often only exists in ephemeral objects: early career postcards, flyers, press releases. Institutions have a legacy of collecting this information. The names of these collections are varied, often called artist archives or artist files, but the goal the same: to document artists’ legacy through collections of ephemera, publications, and press. As the use of these materials in scholarship rises and influence on curatorial practice is evident with the increased inclusion of archival material in exhibitions, how are institutions innovating to maximize access?


Tony White (Co-Moderator)

Director of Decker Library, Maryland Institute College of Art

Francine Snyder (Co-Moderator)

Director, Library & Archives, Guggenheim Museum

From Marginal to Mainstream: Art Ephemera as Research Material at RKD

Roman Koot

Head, Library & Archives, Netherlands Institute for Art History

The RKD – Netherlands Institute for Art History – manages a collection of more than 2 million items of art and artist’s ephemera (invitations, leaflets, posters, etc.) and press material. The collection, which concentrates on modern and contemporary art, is the result of many years of collecting. It includes many precious items by and on (international) conceptual artists etc. The material is being used by scholars, curators and students as primary source material and serves as an important complement to the RKD extensive collections of reproductions, archives and books and catalogues.

In 2014/2015 a selection of art-historically important printed ephemera from the period 1800 to 1960 is being digitized (app. 12.000 items). After digitization these items will be made available through the RKD’s publicly accessible collection databases. By adding relevant metadata integrated searches will be possible via the search engine RKD Explore (www.rkd.nl). At the same time a pilot has been started to include digital born ephemera into the collection databases.

Artist Files Initiative at the Nelson-Atkins Museum of Art in Kansas City: Supporting Artists and Community Engagement

Marilyn Carbonell

Head, Library Services, The Nelson-Atkins Museum of Art

The Spencer Art Reference Library of the Nelson-Atkins Museum is leading a partnership with Kansas City’s artists with community support through the Artist Files Initiative.  Engaging our community is a major focus of the Nelson’s strategic plan. Through this artist-curated documentation project, participants actively partner with the library to preserve the legacy of their active careers.  Area artists have responded very positively to the project, which provides online discovery to through OCLC WorldCat and the library catalog.  The library uses social media to highlight participating artists.  This museum library project is differentiated by its support from local artists’ organizations, galleries, business leaders, museum leaders and community arts organizations.  The rich trove of documentary information is available for art reference enquiries and for social, cultural and economic studies of artists’ contributions to their community.  The project can be replicated in any community by a public, academic or museum library.

Making the Fleeting Permanent: The “Winnipeg Effect” and Communities of Collaboration

Liv Valmestad

Art Librarian, University of Manitoba

This paper will highlight projects involving the archiving and collecting of artist materials that have been undertaken in Winnipeg, Canada, such as Prairie Prestige, UM Public Art Project, and the upcoming Winnipeg Effect. These endeavours represent a variety of collaborative efforts among universities, libraries, archives, and many cultural organizations. The Winnipeg Effect provides an excellent case study, and functions as an overarching umbrella, bringing together the four prongs/sectors of visual cultural in Winnipeg: art institutions and organizations; art dealers’ archives, institutional archives and archives of individual artists; educators; and members of the public. Materials will be assembled in collaboration with over 26 art institutions and organizations including artist-run centres, non-profit cultural organizations, and public art galleries and museums. Issues such as copyright, funding, collecting, storage, and accessibility will be discussed. By actively preserving what is happening today, for the art history of tomorrow, these projects benefit students, researchers, and the greater cultural community.

The Future of Artist Files: Here Today Gone Tomorrow

Samantha Deutch (co-presenter)

Assistant Director, Center for the History of Collecting, The Frick Collection, Frick Art Reference Library

Sally McKay (co-presenter)

Head of Special Collections Services, Research Library, Getty Research Institute

The information Art Librarians have saved and provided access to researchers which once was provided in paper form and kept as Artist Files is now only available digitally and while many people believe that art galleries and artists are preserving this information, they are not.

The Artist Files Special Interest Group of the Art Libraries Society of North America has been exploring ways to preserve and provide access to this information. Co-Moderators Sally McKay and Samantha Deutch will discuss, in addition to another collaborative project, a National Directory, formed by the group in 2007, which helps users locate these often elusive materials. The other collaborative initiative currently involves representatives from four separate Institutions using Archive-it to capture, store, and provide access to this information, now and in the future.


arlisnapThe new issue of the ArLiSNAP Newsletter is here once again to catch you up on all the news and posts from the last week.

Receive our newsletter in your inbox every Monday by subscribing via the link below. Nominate yourself or an associate to be highlighted; keep up with ARLIS news and exhibits from around the world; jot down important events and upcoming deadlines; say your piece in one of the ArLiSNAP discussions; or view and apply for jobs you might have missed. Thanks for reading!

Newsletter 023: Dec. 8-14, 2014

Subscribe here!

Job Posting: Cataloger/Reference Librarian (Part-time), George Eastman House International Museum of Photography and Film, Rochester, NY

Job Title: Cataloger/Reference Librarian (Part-time)

Department: Richard and Ronay Menschel Library

Reports To:Virginia Dodier, Associate Librarian

Status: Part-time – 28 hours per week

Start Date: Immediately

Posting Dates: December 9, 2014 through December 23, 2014


Responsible for cataloging and maintaining online library collection database. Provide reference and advisory services to researchers, staff, students, volunteers and library visitors.


  1. Catalog and classify library collection materials in all formats and languages, using Online Computer Library Center (OCLC) Connexion and following Anglo-American Cataloging Rules (2nd ed.) (AACR2) and Library of Congress Subject Headings (LCSH). Both original cataloging and copy cataloging required.
  2. Manage Voyager Online Public Access Catalog (OPAC) modules and OCLC cataloging and interlibrary loan modules. Perform system implementations, upgrades and integration of new modules, as needed.
  3. Act as liaison to the University of Rochester (UR) for George Eastman House (GEH) library records held in the UR Voyager OPAC system. Serve as first responder for any Voyager issues, troubleshooting and working with the UR support team, as needed.
  4. Serve as contact person for OCLC and Rochester Regional Library Council.
  5. Fulfill library reference requests submitted through GEH website, letter, email, or phone.
  6. Instruct researchers, students, visitors and staff in the use of library catalogs and finding aids, and in the safe handling of library materials. Provide student orientations and tours.
  7. Manage the serials operation responsibilities, including purchasing. Supervise volunteers in serials processing and record keeping.
  8. Direct and supervise student workers and volunteers to ensure that work meets standards.
  9. Assist the Associate Librarian with library policies and procedures, specifically for cataloging and reference services.
  10. Purchase and catalog library acquisitions. Maintain acquisition records.
  11. Submit and process all interlibrary loan (ILL) requests for materials not available at GEH, as requested by staff and students.
  12. Catalog materials for the Conservation Department library.
  13. Other responsibilities/projects as assigned by the Associate Librarian.
  14. Supervise students and volunteers. Ensure that work meets standards.
Minimum Qualifications:

  1. MLS/MLIS from an ALA-accredited institution (MLS/MLIS with archives studies certificate preferred).
  2. 5 years of library reference and cataloging experience (museum or academic library experience preferred).
  3. Demonstrated knowledge of AACR2, LCSH, OCLS Connexion, MARC21, RDA and standard thesauri.
  4. Position requires the ability to lift up to 30 lbs and push/pull up to 40 lbs.

Please submit your cover letter and resume for consideration to Virginia Dodier, Associate Librarian atvdodier@geh.org

Curator Special Collections/Assistant Librarian — Miami University

The Miami University Libraries seeks an enthusiastic, knowledgeable, proactive and service-oriented librarian for the Walter Havighurst Special Collections. Reporting to the Head of Special Collections and Archives, the Curator of Special Collections/Assistant Librarian will foster engagement with the collections, develop relationships with researchers, promote the collections among academic faculty, coordinate instruction in the use of departmental primary resources and participate broadly in departmental services and outreach.

A graduate degree in library or information science from an ALA-accredited institution; formal coursework or training in rare books, special collections librarianship, and/or history of the book; ability to meet the Miami University criteria for advancement and promotion of librarians as outlined in the Libraries Appointment, Rank and Promotion System (LARPS); training and/or experience providing reference or research assistance in an academic library; training and/or experience providing instruction in primary resources, special collections and/or archives; ability to work effectively in a customer service oriented environment; ability to work effectively as a team member to produce targeted outcomes; ability to work independently and prioritize work to ensure that goals are realized; demonstrated strength in written and verbal communication in English.

For more information or to apply for the position, please see www.miamiujobs.com/applicants/Central?quickFind=54077


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