Library Assistant (P/T)—Libraries and Archives
(Part-time, temporary, non-union position)
Requirements: The ideal candidate must have experience working in a museum library setting; excellent and accurate communication and computer skills; the ability to perform detailed work such as creating, entering, and searching bibliographic data; and knowledge of library automated systems, such as OCLC and MARC formats. M.L.S. student preferred.
Responsibilities: The Library Assistant’s main responsibilities include ordering acquisitions and recording them into a shared Library Online Catalog; maintaining financial records and processing invoices; maintaining the stacks, including labeling, shelving, and shifting the collections; packaging and mailing interlibrary loans and other library projects; circulating materials to Museum staff; assisting both the Museum staff and the public onsite and via phone, letter, fax, and email; and photocopying, scanning, and other general office work.
Work schedule: 20 hours a week, Wednesday through Friday, 9 a.m. to 5 p.m., first Saturdays of the month from October to June, and possible late hours on Thursdays
To apply: Please send a résumé and cover letter via email to email@example.com.
Job link here.
The full-time Archives Manager manages and processes historical archive collections of the Museum and oversees records management of recent Museum records. The position also oversees all data related to archival collections and assists staff and researchers with archives research.
Other Responsibilities: Processes, describes, and manages Museum archival collections; works with Museum departments to comply with Museum’s Records Retention Policy and Schedules; manages new records accessions following records retention schedule, oversees transfer and retrieval of archive materials’ from offsite and onsite storage spaces; maintains inventories of archival boxes in storage and their physical arrangement in storage; updates the Archives Finding aid to reflect newly processed archives; manages and answers research and references requests for Archives from staff and external researchers; supervision of processing progress of Project Assistant Archivist and interns; front desk reference responsibilities as scheduled
Requirements: 4 years’ experience in archival management, processing, and description; MLIS degree (with art history or studio art experience preferred); fluency in archival standards, such as EAD and DACs; operating knowledge Access databases and of archival management systems, such as ArchiveSpace; knowledge of art history and contemporary American art; preservation awareness; understanding the function and processes of both libraries and archives; good communication skills.
Follow this link for more information.
It’s that time again! If you’re returning to full-time studies in the fall, and are under 30 years of age, you’ll want to check out the following summer jobs (and there will be more to come):
Museum Program Assistant, Galt Museum & Archives, Lethbridge, AB
Music Library Assistant, Toronto Children’s Chorus
Archives Assistant (photos and community records), New Westminster, BC
Curatorial Museum Assistant, New Westminster, BC
Museum Assistants (5 positions), Billy Bishop Museum, Owen Sound, ON
Outreach Development Research Assistant, RiverBrink Art Museum, Queenston, ON
Museum Attendant, Town of Bienfait, SK
Librarian / Archivist, UBC Special Collections, Vancouver
Working in collaboration with the RBSC Head and the Archivist, this position is responsible for the management of important rare books and archival collections in support of the core collection areas of RBSC. This position provides reference, instruction and outreach of RBSC’s archival and book collections. Additional responsibilities include, but are not limited to: archival appraisal, creation of finding aids, CCPERB applications and preservation of archival materials.
Project Archivist, U Calgary Archives and Special Collections
Master’s degree in archival studies (MAS) is an asset
Experience working in an archives program with knowledge of current trends, tools and best practices
Experience in processing archival collections
Experience working with archival collections in textual and non-textual formats; for example, letters, business records, photographs, audio recordings, video recordings, and digital files
Awareness of Canadian Cultural Property Export Review Board certification
Demonstrated fluency with relevant standards for archival description
Experience with archival management systems, such as AtoM, and integrated library systems.
Digital Librarian, Method Studios, Vancouver
The Digital Librarian will be responsible for ingesting, integrating, and maintaining digital asset, consisting of 2D clips and images, 3D models, textures, and template files, in our proprietary digital archive system. The Digital Librarian will work closely with different departments from across our global locations to keep assets easily searchable and accessible to our worldwide facilities. He or she will help in the development and improvement of the archival system, based on user and stakeholder feedback.
- Organize current and newly created digital assets with appropriate meta data, tags, keywords in library system
- Liaise with multiple departments to refine/catalogue assets appropriately
- Working with stakeholders, help define, implement, and enforce digital asset policies
- Update library as new standards or specifications are implemented
- Refine user interface or structure with feedback from users
- Verify and update legal implications and uses of external IP for assets
Cultural Programmer, Humboldt Museum, SK
The Cultural Programmer position includes responsibility for the development and implementation of arts and cultural education and public programming, with a special
focus on programming for students in areas of art and heritage. This position also includes
developing and implementing public programs such as arts education programs for a variety of audiences, special events, cultural activities, guided tours, and temporary exhibit activities.
Art Library Students and New ARLIS Professionals (ArLiSNAP) seeks candidates for its next Co-Moderator.
The Co-Moderator position is an opportunity for a student or new professional to develop their leadership skills while providing a valuable service to ARLIS/NA. ArLiSNAP’s next Co-Moderator will serve a term of two years, working alongside ArLiSNAP’s current 2014-2016 Co-Moderator, Rachel Schend.
Co-Moderator responsibilities include advancing the concerns of students and new professionals within ARLIS/NA, facilitating special projects, organizing ArLiSNAP’s annual meeting activities for the national ARLIS/NA conference, and contributing to the organization of other conference forums such as the New Voices panel. The future Co-Moderator will be heavily involved with the administration of the ArLiSNAP blog and social media accounts, and will serve as a representative and liaison between ArLiSNAP and other groups within, and outside, ARLIS/NA. Candidates do not need to be present at the Fort Worth conference in order to run; however, they should plan to be present at ARLIS/NA conferences for the following two years. Candidates must be ARLIS/NA members.
To announce your candidacy, please comment on this post with a short biography, including the merits you would bring to this position, your professional or educational experience, and your thoughts on future goals for the ArLiSNAP group. Please post your candidacy by Wednesday, March 11th.
Elections will be held using SurveyMonkey from Thursday, March 12th through Wednesday, March 18th. The results will be announced on Thursday, March 19th 2015.
If you have questions about the position or the election, please feel free to contact current co-moderators, Ellen Tisdale or Rachel Schend (emails found in sidebar).
Helen Frankenthaler and the Helen Frankenthaler Foundation:
Helen Frankenthaler (1928-2011), whose career spanned six decades, has long been recognized as one of the great American artists of the twentieth century. She was eminent among the second generation of postwar American abstract painters and is widely credited for playing a pivotal role in the transition from Abstract Expressionism to Color Field
painting. Her work is represented in museum collections worldwide and has been the subject of numerous national and international exhibitions and substantial publications.
The New York City-based Helen Frankenthaler Foundation, established and endowed by the artist during her lifetime and newly active following the closing of her estate, is dedicated to promoting greater public interest in and understanding of the visual arts. For more information, visit: http://www.frankenthalerfoundation.org.
The archives comprise the personal papers and business records of Helen Frankenthaler, including correspondence, documents, exhibition files, gallery records, datebooks, photographs in numerous formats, sound and moving image materials, digital records, printed ephemera and some published works.
The Foundation’s archives program is in the early stages of being established; this is a new position. Reporting to the Executive Director, the Archivist will have the opportunity to participate in the hiring and supervision of additional staff and the move of the collection into a new facility, and will have direct responsibility for the full spectrum of processing, including arrangement, description and rehousing. Responsibilities will eventually include reference services to researchers, the management of digitization, and support for the catalogue raisonné team.
The ideal candidate will possess the following:
– Masters degree in Library Science or related field, with concentration in archives management;
– 6 to 8 years of experience as an Archivist, including substantial experience in the processing of archival collections;
– Knowledge of 20th and 21st century art and experience with artists’ archives;
– Knowledge of the prevailing standards and best practices of the archives profession, including EAD, DACS and relevant guidelines pertaining to access, preservation and security;
– Experience with digitization projects;
– Proficiency in Microsoft Office suite and Mac computers;
– Excellent written and oral communication skills;
– Active participation in the archives profession;
– Ability to work both independently and in a team environment;
– Ability to lift cartons weighing up to 40 pounds.
Compensation and benefits:
Competitive salary and excellent benefits.
Send cover letter and resume to HumanResourcesHFF(at) No phone calls, please.
Application deadline: March 9, 2015. Appointment is anticipated around May 4, 2015.
The Willem de Kooning Foundation is seeking a highly organized, discreet, and detail-oriented individual to fill the position of Digital Assets Manager. The position will direct the processing of all digital assets—comprised of images of Willem de Kooning, his studio and artworks, as well as other archival materials—within the Foundation’s existing specialized systems. The position will also work with the Foundation’s research and archives staff on digitization projects, facilitate access to digital materials, and manage image rights. Specific responsibilities include:
- direct acquisition, description, organization, and migration of born-digital and converted digital assets.
- maintain the digital asset infrastructure and codify related standards and protocols.
- develop the Foundation’s digital asset management system.
- develop and manage metadata tools, standardization solutions, and controlled vocabularies to ensure accuracy and consistency.
- ensure the long-term storage of the Foundation’s digital assets, monitor system hardware, and administer digital asset software including license contracts, upgrades, etc.
- plan and direct digitization projects and perform ad-hoc digitization as required.
- respond to rights and reproductions requests.
- work with institutions and scholars on image requests for upcoming publications.
- procure images of works of art from outside sources and manage related rights and license agreements.
- oversee new photography of works in the Foundation’s collection as necessary, and monitor color-correctness.
- manage the growth of the Foundation’s website, including the addition of new components and images.
Master’s Degree in library and information science, archives management, museum studies, art history or a related field, or equivalent combination of education and experience; five or more years of practical experience in a museum, archive, library, or other institution demonstrating expertise in the tasks listed above; experience managing large-scale projects and organizing extensive collections of information; thorough knowledge of field-wide metadata standards; strong understanding of digital file processing (capture, formats and codecs, color profiling, file conversion, dissemination, etc.); proven expertise with digital asset management systems, Filemaker Pro, and Adobe Photoshop suite.
The winning candidate must demonstrate: an aptitude for complex analytical work with strong attention to detail; an ability to work collaboratively in a team-oriented environment; ability to communicate effectively on technology issues with technical and non-technical staff; strong writing and proofreading skills; fastidious work habits; self-starter with the ability to take direction; strong visual acuity as it relates to color-correctness.
Candidates may submit their resume, cover letter, writing sample, and three references to firstname.lastname@example.org.