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Job Posting: Gallery Administrator/Registrar, bitforms gallery (New York, NY)

See posting here.

bitforms gallery is currently accepting applications for the position of Gallery Administrator/Registrar. This person will manage general office admin, shipping estimates and coordination, artwork inventory control, collection records, cataloging of new acquisitions and loans. Responsibilities include, but are not limited to, generating and managing loan agreements and all other documentation related to acquisitions, shipping, loans and temporary exhibitions.


It is helpful for this person to already understand the pacing of commercial art galleries, and how content or projects are generated cyclically in the arts. The job requires Photoshop skills and accuracy in handling data entry. Familiarity with archiving and database maintenance is essential.
This is a full-time, five-day per week position. At least one of the working days will fall on a Saturday or Sunday, as the gallery is open on weekends.

Duties and responsibilities included:

- Creating new rolodex and inventory records using ArtBase
- Tracking artwork locations, consignments and shipments
- Coordinating the safe transport of artworks and documents
- Handling all the gallery’s Fed Ex shipments and US postal service mail
- Writing customs declarations for international transport of artwork
- Cyclically ordering office supplies and organizing them
- Distributing photo captions and images to journalists; handling image requests
- Photo resizing and retouching
- Updating bibliographic records on gallery artists, as new articles and literature emerges
- Keeping CV records that include an artist’s off-site exhibitions
- Editing PDFs
- Generating and completing loan paperwork
- Photographing and recording a written account of an artwork’s condition (with art handler)
- Preparing packing lists for exhibitions and art fairs
- Making WordPress updates for the gallery website
- Improving the gallery’s photo archiving strategies and renaming files
- Managing installation instructions for an artwork
- Building Exhibition Guides using InDesign
- Drafting postcard production files
- Answering the phone and greeting visitors
- Creating images for exhibition proposals
- Make recommendations for the conservation and preservation of data
- Conduct a staff meeting or lead a team
- Identify conflicts or problems with existing documentation and make improvements
- Cataloguing and measuring incoming artworks
- Creating indexed lists that manage specific sets of inventory, contacts, or files
- Scanning records or literature
- Proofread a press release or object description
- Filing insurance records
- Basic editing using HTML
- Turn on/off artworks or gallery lighting
- Post to the gallery’s social media accounts

Minimum Requirements:

- Bachelor of Arts, or Bachelor of Science; Relevant research fields include Fine Arts, Art History, Cultural Studies, and the broader Humanities; as well as Library Science, Business, and Arts Administration.
- Two (2) years of experience in the fine arts industry, in the capacity of registrar or a similar role
- Excellent communication skills, both written and oral
- A fluid sense of interpersonal dynamics
- The ability to work flexibly and collaboratively as team coordinator
- An appreciation for the history of new media, computational, kinetic, ephemeral and film/video artworks, in addition to the wider fields of modern and contemporary art
To apply for this position please send your resume and a letter detailing your interest in the position to info@bitforms.com. Applications should contain the words “Gallery Administrator/Registrar” in the subject line. No phone calls please.

Job Posting: A/V Archivist, University of Houston, TX


Reporting to the Coordinator of Digital Projects within the Special Collections department, the successful candidate will work closely with Special Collections librarians and archivists to manage the preservation, acquisition, and use of the department’s audiovisual collections and related digital materials and make recommendations for their description and arrangement. Responsibilities will include: creating and implementing policies and procedures for handling these materials; ensuring they are managed and described according to best practices; working collaboratively with other departments to recommend and oversee equipment, vendors, and technologies as needed; researching copyright issues related to these materials; writing grants to further describe, preserve, and provide access to AV collections; and keeping current with pertinent trends, innovations, and best practices.

Minimum Qualifications:

  • Master’s degree from an ALA-accredited library program
  • Relevant professional experience which includes the handling and preservation of audiovisual materials in multiple formats
  • Familiarity with best practices for describing audiovisual and digital materials that support access and use
  • Ability to work effectively, independently, and collaboratively in a collegial environment
  • Excellent oral, interpersonal, and written communication skills
  • Must be able to safely lift and carry 40 lbs.

Job Posting: Photograph Archivist, Montana Historical Society, Helena, Montana


This is a grant-funded, temporary position to arrange, preserve, describe, and catalog the Lee Metcalf Film collection and the Ed Craney Photograph collection, to select photographs and audio/visual materials related to Ed Craney and the Greater Montana Foundation for digitization, to upload segments of some audio/visual materials to the Montana Memory Project (MMP) and to conduct an inventory of the MHS Research Center’s film collection. This is a temporary position with funds anticipated until December 31, 2015.

The Montana Historical Society can offer you: Health Care Benefits, opportunity, job stability, and the chance to live and work in Helena, MT!

For this position, MHS offers yearly benefits, which include:

• The State of Montana contribution of $10,644 /yr. towards health, life, dental, and optional vision insurance for calendar year 2015;
• Approximately 8% matching contribution to the retirement fund;
• 15 days paid vacation, 12 days sick leave, and 10 paid holidays.

In your cover letter, please state the degrees you have completed and discuss your knowledge or experience working with historic photographs, films and audio visual materials in an archival setting.

The position will remain open until filled, but candidates should submit completed applications by November 30, 2014, to be considered in an initial screening of applications.

Job Posting: Photo and A/V Archivist, the GLBT Historical Society, San Francisco


The Gay, Lesbian, Bisexual, Transgender Historical Society in San Francisco seeks a Project Archivist to assist with surveying, processing and creating finding aids for photographic and audiovisual collections. This is temporary, one year position funded by a National Historical Publications and Records Commission grant. Salary is between $46,000-50,000, depending on qualifications.

*Required Qualifications:*

- Master’s degree in Library Science from a school that is accredited by the American Library Association
- Minimum two years of professional experience as an archivist
- Experience with photographic materials and audiovisual formats
- Experience encoding finding aids and/or posting guides on the Online Archive of California
- Familiarity with current standards for arrangement and description of manuscript and archival collections, including metadata structure standards (e.g., EAD, Dublin Core), metadata content standards (e.g., DACS) and Library of Congress authorities; and working knowledge of “more product, less process” processing practices
- Excellent writing and computer skills, including proficiency in Microsoft Word, Excel and FileMaker Pro
- Ability to work well independently in an efficient and detailed manner, collaborate as part of a team, prioritize tasks and balance projects
- Ability to lift and carry boxes up to 40 pounds and carry out other physical activities associated with processing archival collections

Applications will be accepted until the position is filled.

Job Posting: Communication Arts Librarian (I or II), Southern Methodist University, Dallas, TX


2014 – Job ID#: 900688 – Central University Libraries/Hamon Arts Library.

(Salary range: Low $40s – Low $50s)

Southern Methodist University, a nationally ranked, research university located in the vibrant, arts-friendly city of Dallas, TX, is accepting applications for a full-time Communication Arts Librarian to work in the Hamon Arts Library. This position will join an energetic group of motivated subject librarians that support the innovative and interdisciplinary programs in the visual, performing, and communication arts in the Meadows School of the Arts at SMU. We are seeking a librarian with creative and imaginative ideas for building a more central and powerful impact on learning through engagement with the academic arts community.

Primary duties and responsibilities include, but are not limited to:

• Serves as the liaison to the faculty and students in the Divisions of Communication Studies, Journalism, including Fashion Media, Arts Entrepreneurship/Arts Management and the Temerlin Advertising Institute, providing reference, library instruction and management of the electronic and print reference collections.

• Selects and interprets the communication arts collections in all formats.

• Works closely with faculty and students in all of the arts, media, and communication fields.

• Provides expertise in the area of copyright by developing instructional tools and conducting instructional sessions on copyright in the arts and communication fields to develop students’ working knowledge about terms and conditions, licensing, fair use and best practices as related to the communication and creative arts.


• ALA- accredited master’s degree in Library or Information Science by 12/19/2014 is required.

• Bachelor’s degree in communication arts, advertising, journalism, arts management or a related discipline.

• Experience in an academic or arts library is preferred


• Familiarity of copyright law and licensing issues as they pertain to the arts and communication fields is strongly desired.

• Strong knowledge and understanding of information literacy, reference, instructional design, and collection development practices and trends

• Strong communication, presentation, and interpersonal skills

• Ability to learn and apply new technologies quickly

• Familiarity with high-level library and information technology specific databases and computer software

• Commitment to professional development

• Candidates must have the ability to work independently and collaboratively within a team.

ENVIRONMENT: Southern Methodist University is a nationally ranked private university in Dallas with seven degree-granting schools and approximately 11,000 students. SMU is a distinguished center for teaching and research located in a culturally rich city with a diverse population.

Priority consideration will be given to submissions received by December 5, 2014. The final deadline for submitting applications is January 5, 2015.

For full consideration, a cover letter addressing the stated preferences, a curriculum vitae, and contact information for three current professional references is required.

To Apply: Complete an online application at www.smu.jobs. Click on Staff Career

Opportunities and apply to Job ID#: 900688.

Questions may be directed Jolene de Verges, search committee chair, at jdeverges@smu.edu

SMU will not discriminate on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status. SMU’s commitment to equal opportunity includes nondiscrimination on the basis of

sexual orientation and gender identity and expression.

Job Posting: Film Technician, Colorlab, Rockville, MD

Description:  Film Technician for Motion Picture Preservation Film Facility

The Role:

We are currently seeking individuals to join our Film Preparation Department (prep).  As a key member of prep, you will be exposed to processes and techniques used to work with a variety of film formats.  Previous film handling experience is beneficial but our training results in a knowledgeable Preservation Film Technician.  A successful candidate will demonstrate strong attention to detail, organizational and time management skills, and an ability to communicate effectively.

Key Responsibilities:

  • Assess condition of material to determine best preservation workflow
  • Maintain data log of work procedure and material condition
  • Conduct the physical preparation, repair, and cleaning of client material in step for next phase
  • Follow industry conventions and client requirements for proper labeling and identification of material
  • Coordinate with staff to facilitate transition of jobs through different departments
  • Manage and respond to inbound requests regarding job status and condition
  • Assist with shipping and receiving of client material on as needed basis

Successful candidates will possess:

  • Strong attention to detail
  • Excellent written and oral communication skills
  • Exceptional organizing, multitasking, and prioritization skills
  • Effective time management and ability to work well under pressure
  • Advanced computer skills using data spreadsheets and internet research
  • Ability to learn technique and information quickly
  • Ability to work independently with minimal supervision.
  • Experience handling 16mm and 35mm motion picture film, splicing, perforation repair, and printing procedures a plus.

Colorlab offers a full compensation package that includes:

  • A selection of health and dental benefits, health savings plan, paid time off and 401(K) option

Colorlab is a well-respected motion picture facility in Rockville, Maryland, that handles original camera negative and archival films. Our clients include Federal, state, and municipal government institutions, universities, museums, production companies, and individuals.

Applicants should e-mail a one-page resume and cover letter to info@colorlab.com.

Dean Plionis


Marketing and Customer Service

5708 Arundel Ave.

Rockville, MD 20852

Phone: 301-770-2128 x133

Fax: 301-816-0798



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