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Job Posting: Archives Assistant, Boston Conservation and Recreation Dept.


The DCR Archives Program currently includes two staff: an Archivist and a Plans Archivist. Under the supervision of the Plans Archivist, the position assists in the archival management of an active central engineering and architectural plans collection pertaining to state parks buildings and landscapes, water resources, bridge and parkway infrastructure, real estate holdings, and recreational facilities. The collection encompasses approximately 75,000 plans, which date from the 1890s to the present.

The Archives Assistant identifies, acquires, arranges, describes, preserves, and provides access to records of enduring value of the agency and its agency predecessors, according to the archival management principles of provenance, original order, and collective control to protect the records’ authenticity and context.

The Archives Assistant complies with the Statewide Records Retention Schedule as established by the Secretary of State’s Records Conservation Board, the Massachusetts State Archives, and the Supervisor of Public Records.

The Archives Assistant will participate centrally in a long-term initiative to reformat key agency records – especially plans and documents related to critical infrastructure such as bridges, flood control projects, and parkways – and will help implement an electronic records management program for the Plans Library. In addition, The Archives Assistant will assist the Plans Archivist in addressing archival preservation and access issues for plans collections throughout all DCR offices and sites, statewide, including at its off-site Archives storage office in Danvers, and will assist the Archivist with general reference requests at the off-site Archives storage office each month.

Job Posting: Photographer, National Gallery of Art, Washington

Division of Imaging and Visual Services, of the National Gallery of Art, Washington D.C has an immediate contract opportunity for a skilled photographer. This is a full-time, limited term (16month) contract opportunity beginning January 20, 2015.

This position requires one year work experience for a cultural heritage institution.  Experience should include color management and other best practices of reproduction of works of art.; art handling, medium format digital photography, studio lighting of art using electronic flash, Photoshop CC, Lightroom , and strong background in event photography.

Duties include:

?      Event photography

?      Photography of works of art

?      Production of digital files and ink-jet prints

?      Catalogue digital assets into DAM

Interested candidates should email resume and persistent link to samples
by January 2, 2015 to Lorene Emerson <l-emerson@nga.gov>

The National Gallery of Art serves the American public by preserving, collecting, exhibiting, and fostering the understanding of works of art, at the highest possible museum and scholarly standards.

Internship: Lake Forest College and Center for Railroad Photography and Art, Lake Forest, IL

The Center for Railroad Photography and Art (CRPA), in partnership with Lake Forest College Archives and Special Collections, has up to two openings for paid internships beginning around January 15, 2015. Duties of the intern will include digitizing images, helping to design and refine a digital collections program, metadata creation, and assisting with reference requests related to the Center for Railroad Photography and Art’s collections on deposit at Lake Forest College. There may also be opportunities to assist with the Center’s social media presence.

Link to posting.

Job postings

Manager, Digital Assets- SFMOMA

Archives and Digital Resources Specialist– Vizcaya Museum and Gardens

Digital Imaging Archivist– Brooklyn Museum

Project Archivist– New York Historical Society Museum and Library

Project Assistant– Brooklyn Museum Library

Digital Scholarship Librarian– California College of the Arts


Job Posting: Gallery Administrator/Registrar, bitforms gallery (New York, NY)

See posting here.

bitforms gallery is currently accepting applications for the position of Gallery Administrator/Registrar. This person will manage general office admin, shipping estimates and coordination, artwork inventory control, collection records, cataloging of new acquisitions and loans. Responsibilities include, but are not limited to, generating and managing loan agreements and all other documentation related to acquisitions, shipping, loans and temporary exhibitions.


It is helpful for this person to already understand the pacing of commercial art galleries, and how content or projects are generated cyclically in the arts. The job requires Photoshop skills and accuracy in handling data entry. Familiarity with archiving and database maintenance is essential.
This is a full-time, five-day per week position. At least one of the working days will fall on a Saturday or Sunday, as the gallery is open on weekends.

Duties and responsibilities included:

- Creating new rolodex and inventory records using ArtBase
– Tracking artwork locations, consignments and shipments
– Coordinating the safe transport of artworks and documents
– Handling all the gallery’s Fed Ex shipments and US postal service mail
– Writing customs declarations for international transport of artwork
– Cyclically ordering office supplies and organizing them
– Distributing photo captions and images to journalists; handling image requests
– Photo resizing and retouching
– Updating bibliographic records on gallery artists, as new articles and literature emerges
– Keeping CV records that include an artist’s off-site exhibitions
– Editing PDFs
– Generating and completing loan paperwork
– Photographing and recording a written account of an artwork’s condition (with art handler)
– Preparing packing lists for exhibitions and art fairs
– Making WordPress updates for the gallery website
– Improving the gallery’s photo archiving strategies and renaming files
– Managing installation instructions for an artwork
– Building Exhibition Guides using InDesign
– Drafting postcard production files
– Answering the phone and greeting visitors
– Creating images for exhibition proposals
– Make recommendations for the conservation and preservation of data
– Conduct a staff meeting or lead a team
– Identify conflicts or problems with existing documentation and make improvements
– Cataloguing and measuring incoming artworks
– Creating indexed lists that manage specific sets of inventory, contacts, or files
– Scanning records or literature
– Proofread a press release or object description
– Filing insurance records
– Basic editing using HTML
– Turn on/off artworks or gallery lighting
– Post to the gallery’s social media accounts

Minimum Requirements:

- Bachelor of Arts, or Bachelor of Science; Relevant research fields include Fine Arts, Art History, Cultural Studies, and the broader Humanities; as well as Library Science, Business, and Arts Administration.
– Two (2) years of experience in the fine arts industry, in the capacity of registrar or a similar role
– Excellent communication skills, both written and oral
– A fluid sense of interpersonal dynamics
– The ability to work flexibly and collaboratively as team coordinator
– An appreciation for the history of new media, computational, kinetic, ephemeral and film/video artworks, in addition to the wider fields of modern and contemporary art
To apply for this position please send your resume and a letter detailing your interest in the position to info@bitforms.com. Applications should contain the words “Gallery Administrator/Registrar” in the subject line. No phone calls please.

Job Posting: A/V Archivist, University of Houston, TX


Reporting to the Coordinator of Digital Projects within the Special Collections department, the successful candidate will work closely with Special Collections librarians and archivists to manage the preservation, acquisition, and use of the department’s audiovisual collections and related digital materials and make recommendations for their description and arrangement. Responsibilities will include: creating and implementing policies and procedures for handling these materials; ensuring they are managed and described according to best practices; working collaboratively with other departments to recommend and oversee equipment, vendors, and technologies as needed; researching copyright issues related to these materials; writing grants to further describe, preserve, and provide access to AV collections; and keeping current with pertinent trends, innovations, and best practices.

Minimum Qualifications:

  • Master’s degree from an ALA-accredited library program
  • Relevant professional experience which includes the handling and preservation of audiovisual materials in multiple formats
  • Familiarity with best practices for describing audiovisual and digital materials that support access and use
  • Ability to work effectively, independently, and collaboratively in a collegial environment
  • Excellent oral, interpersonal, and written communication skills
  • Must be able to safely lift and carry 40 lbs.


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