Job postings

Picture Library Assistant– The Granger Collection

Archivist (theater)– Confidential 

Digital Asset Manager– Solomon R. Guggenheim Museum

Archivist– The Felix Gonzalez Torres Foundation

Library Assistant IV– The Getty

Metadata Librarian I- The Getty



ARLIS/NA Canada Call For Proposals: Book Chapters on Art Libraries in Canada

Attention all Canadian art-librarian hopefuls! Here’s a great project to be involved in, if you have worked at, or are interested in, one of the many art libraries our country has to offer. If you’d like to get published, do an interesting research project, and support the efforts of Canadian ARLIS members, take a look.

The first edition of the History of Art Librarianship in Canada: Essay in the History of Art Librarianship in Canada came out in 2006; the second edition would ideally come out in 2015, and needs to be expanded to include more libraries as well as recent developments. Some discussion about the project, and a short list of art libraries to be profiled, is in the 2013 Annual Report.

There are two deadlines for proposals: April 25th (if you’d like to have your proposal discussed in Washington next month), and May 30th (the extended deadline). I encourage you to send a query before April 25th, even if you can’t complete a full proposal by that day.

The full CFP has more details, but here are some excerpts:

This initial project was generously sponsored and funded by the National Gallery of Canada Library and

Archives and first made available online in 2006. We would like to continue this tradition of excellence by

publishing a second edition that will include additional essays on libraries, institutions and related resource centres not profiled in the original publication.


We have compiled a list of libraries that could be included, but realize that logistically some may not be able to commit to a full research project of this nature at present. So the committee is eager to hear from you directly and encourages you to submit proposals for the second edition of the History of Art Libraries in Canada. Our hope is that your input will help us build the structure for this anthology of library histories.




It is understandable that histories will vary in length and include diverse types of documentation, so we

encourage any potential contributors to apply, even if primary supporting sources for your library’s story

would be oral histories, memoirs, or other unpublished ephemeral information sources. As was the case with the first edition, the History of Art Libraries in Canada vol.2 will profile the establishment and evolution of collections, spaces, visual and information literacy services, as well as the profession of art librarianship in Canada.


The working committee is eager to profile as many libraries as possible, so we encourage you to submit

a proposal if you are capable of researching, documenting, and writing an essay within roughly the next year. Although an official publication date has not been finalized, we hope to have a clear picture of the libraries to be included by Spring 2014 and begin compiling and editing the publication by 2015.




If you are interested and can realistically work within this timeframe, please consider submitting a

proposal (Microsoft Word document preferable) that includes:

Institution name;

Primary author(s) name and job description or professional connection to the institution;

Estimated length of text and a general overview of the content for the entry (roughly 250 words; a bulleted list of topics is acceptable);

Whether rights-cleared images will be included for reproduction;

General bibliography of sources.


Submit all applications by email to:

Daniel Payne

Canadian Member-at-Large, ARLIS/NA Canada; Head Reference & Instructional Services, Dorothy H. Hoover Library, OCAD University

Application Deadline:

Please endeavor to have proposals submitted by:

Friday 25 April 2014 (so that results can be presented on Sat. 3 May at the ARLIS/NA Canada Chapter meeting at the 42nd annual ARLIS/NA Conference in Washington DC).

The committee realizes, however, that this leaves little time for preparation of materials and planning for research allowances, so an additional deadline will be offered for those that need an extended preparation time period, set at:

Friday 30 May 2014 

Artstor Library Relations – International Account Manager – NYC, NY


Account Manager, International

New York City



Artstor is a nonprofit organization with a mission to use digital technology to enhance scholarship, teaching, and learning in the arts and sciences. We bring together 1.8 million high-quality images for education and research and offer the tools to catalog, manage, and distribute digital media collections. Artstor is headquartered in New York, NY.

The Account Manager, International will share responsibility for expanding subscription support for the Artstor Digital Library and Shared Shelf beyond North America. This position requires some travel (approx. 20%) and demands a self-motivated, flexible, organized team player who thrives in a dynamic environment.

Duties and Responsibilities:

  • Work with the Director of International Outreach to meet and exceed subscription targets and revenue goals on an annual basis.
  • Effectively demonstrate digital products and tools, providing librarians and faculty members with useful information and strategies for promoting Artstor as a campus-wide resource and platform.
  • Work with the team members to meet and exceed participation and revenue goals on an annual basis.
  • Communicate Artstor’s mission, messages, and fees to potential customers.
  • Respond to inquiries, update customer information management tool and pipeline, negotiate basic terms of License Agreements, give remote demonstrations and set up trial access.
  • Represent Artstor at conferences and other events deemed appropriate for this community.
  • Keep up-to-date on various Artstor initiatives and developments and communicate these initiatives to potential participants.
  • Additional special projects as assigned by managers and other senior staff members.


  • 1-3 years of experience in international sales and/or business development
  • Bachelor’s Degree in a related field (Library Science, Business, or Art History);
  • Demonstrated success selling digital content or software solutions to librarians and other decision makers in higher education.
  • Excellent communication skills in a variety of settings.
  • Attention to detail and accuracy.
  • Ability to work well as a team member.
  • Comfortable with technology, including familiarity with metadata structures, trends, and Web development, as well as project management experience.
  • Exceptional organizational skills.
  • Able to perform independently, be self-motivated, juggle multiple tasks with a positive attitude, and adapt to constant change.
  • Strong commitment and interest in the use of images in an educational setting.

Additional Preferred Qualifications:


  • Familiarity with the international library consortia.
  • Business development, marketing, and/or academic library experience.
  • Working knowledge of image management software and database technology.
  • Experience with customer relationship management software (Talisma, Sales Force, or other).


Artstor is an equal opportunity employer. Artstor offers a competitive salary, excellent benefits and a collegial working environment. Nominations and applications, including a cover letter, resume, and salary history should be emailed to:


Applications will be accepted until the position is filled. No telephone calls please.

Getty Foundation Multicultural Undergraduate Summer Internship–Library, Art Center College of Design, Pasadena, CA

Please circulate this posting to any undergraduates who might be interested in art librarianship! 

In order to increase diversity in the professions related to museums and the visual arts, the Getty is offering a summer internship in the Library at Art Center College of Design to undergraduate students of culturally diverse backgrounds.

The James Lemont Fogg Memorial Library at Art Center is a visual arts library designed for the aspiring practicing artist and designer. The Library intern will work in all departments of the Library, gaining experience in librarianship, archives, digital image curatorial work, public services and mentoring students. The intern will spend time in reference services, circulation, archives, cataloging, and digital imaging. The intern will develop a special project, such as choosing a subject for collection development, curating a display in the Library, or planning a special program for Art Center students.

All interns will attend a day-long gathering sponsored by the Getty Foundation and will submit a report to the Foundation at the end of program. A stipend of $4,000 will be provided for a full-time, ten-week period beginning in June and ending no later than August 22, 2014.

The internship is a full-time (40 hours/week) position, with a salary of $4,000 for a consecutive ten-week work period beginning no sooner than June 2 and ending no later than August 22, 2014.

Qualifications Eligibility 

Students must:

  • Be of African American, Asian, Latino/Hispanic, Native American, or Pacific Islander descent;
  • Be currently enrolled undergraduates who have completed at least one semester of college by June 2014 (students who are enrolled in a second BA or BS program are not eligible);
  • Reside or attend college in Los Angeles County; and
  • Be a United States citizen or permanent resident.

Full post here.

Reminder: post your candidacy to be the next ArLiSNAP Co-Moderator!

Art Library Students and New ARLIS Professionals (ArLiSNAP) seeks candidates for its next Co-Moderator.


To learn more about this exciting opportunity, read this post, and comment to apply. The deadline is Friday, April 18th.

Assistant Visual Resources Curator– School of Visual Arts

JOB TITLE: Assistant Visual Resources Curator
DEPARTMENT: Visual Arts Library
REPORTS TO: Visual Resources Curator
STATUS: Exempt

POSITION OVERVIEW: Assists Visual Resources Curator in the daily operation of the Visual Resources Collection.


  • Develop and provide access to digital image collection.
  • Provide support to faculty and student in the Visual Resources Collection.
  • Assist the curator in the daily operation of the Visual Resources Collection.
  • Maintain image database, organize and manage electronic images.
  • Oversee image processing (scanning of digital material, creation of metadata, and uploading of images and metadata to our local database).
  • Assist with ongoing digital image conversion projects; familiarizing faculty with MDID2, ARTstor, and other image resources.
  • Assist with inquires regarding scanning, Photoshop, PowerPoint and other VR related software and equipment as needed.
  • Troubleshoot image databases and working with Library Systems staff and campus IT to resolve technical issues.
  • Supervise and train student staff.
  • Occasional general maintenance of analog collection.


  • Bachelor’s degree in Art History, Fine Arts, Design, or other relevant field.
  • Knowledge of contemporary art–or be able to demonstrate an equivalent combination of education and experience.
  • Strong knowledge of digital imaging technologies, scanning, FileMaker Pro, PhotoShop, Excel, PowerPoint, PC and Mac Platforms
  • Mature and professional demeanor.
  • Excellent communication skills and the ability to work well with a diverse group of people.
  • High organizational aptitude and attention to detail.
  • Previous visual resources, library, art history, or gallery experience; working knowledge of data standards used for cataloging works of art and/or general office experience a plus.

School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than six decades. With a faculty of distinguished working professionals, dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprised of more than 6,000 students at its Manhattan campus and 35,000 alumni in 100 countries, SVA also represents one of the most influential artistic communities in the world. For information about the College’s 31 undergraduate and graduate degree programs, visit

Find out what it’s like to work at SVA visit: .

To apply for this position, please send a cover letter and resume to No walk-ins please.

The School of Visual Arts is an equal opportunity employer.

Full post here.

Photo archives opportunities

Photo Archives Assistant, Pace Gallery

Photography Archivist/Rights and Reproduction, Ronald Feldman Fine Arts

April 15th IFLA/ALA free webinar- New Librarians Global Connections: technology, innovation, and user needs

IFLA New Librarians Webinar

We are excited to announce the second installment of this year’s webinar series “New Librarians Global Connection: best practices, models and recommendations.”


For the third consecutive year, IFLA Continuing Professional Development and Workplace Learning and IFLA New Professionals Special Interest Group are partnering with the American Library Association to present a series of free quarterly webinars on issues of interest to new librarians, library associations and library schools, library-decision makers, and all library workers. This is a great opportunity for membership participation via new worldwide online programming.


Our April webinar will focus on technology, innovation, and user needs. We’ve recruited an amazing panel of two experienced library industry leaders and a new professional to shed light on these issues in different parts of the world. Serving as keynote speaker will be Hugh Rundle, public librarian from Australia’s City of Boroondara Library Service. We hope you can join us!


Find details for our next webinar below, and don’t forget to save the date!


New Librarians, Global Connections: technology, innovation, and user needsApril 15, 20142:00 p.m. CDT3:00 p.m. EDT9:00 p.m. CETWorld Clock  ***Link to webinar:*** Webinar length is approximately one hour. Use #newlibgc to talk about the webinar on social media.

  • Keynote by Hugh Rundle, public librarian at the City of Boroondara Library Service (Australia) Topics: Antifragility and technolust
  • Celia Emmelhainz, Head of Libraries for Haileybury Astana International School (Kazakhstan) Topic: User-centered design

The topics for the webinars were compiled from global surveys, topics presented by speakers during the CPDWL and NPSIG programs at the WLIC 2013 in Singapore, NPSIG working group, and new librarians’ forums, listservs and online spaces.


The quarterly webinars are presented in January, April, July and October. Stay tuned for more news!


All webinars are recorded and archived online, so participants can either engage with the speakers and their international colleagues live or watch the presentations at a later date- anytime and anywhere. For more information about the 2012 and 2013 webinar series and to view/listen to previous webinars, visit

Job Posting – Instruction and Research Services Librarian, RinglingCollege of Art and Design, Sarasota, FL

Instruction and Research Services Librarian; Full Time Position with Benefits and Faculty Status


Ringling College of Art and Design is seeking qualified candidates for Instruction and Research Services Librarian; Full Time Position with Benefits and Faculty Status.


For full consideration apply by April 30, 2014.  Anticipated start date August 2014.


For more information and to apply on line go to

Job Posting: Arts and Humanities Librarian – University of Texas at Arlington


The incumbent serves as the Libraries’ liaison to faculty and students within the English and Modern Languages Departments. Chief responsibilities are to provide research services, information literacy instruction, outreach and promotion of library services, and knowledge management services.

Essential Functions

Liaison Services. Develops and maintains a working, interactive, and dynamic relationship with ENGL and MODL faculty, students, and staff. Provides a vehicle for expression of ENGL and MODL faculty opinions, concerns, and advice relating to the Libraries. Develops and maintains website content. Conducts periodic service resource needs assessments in collaboration with the Libraries’ assessment librarians. Markets Libraries’ services and resources in collaboration with the Libraries’ director of Marketing and Communications. Participates in and facilitates the relationship between ENGL and MODL faculty members and students and the Libraries’ digital humanities librarian. Participates in and facilitates the relationship between ENGL and MODL faculty members and students and the Libraries’ director of Scholarly Communication. Participates in grant or research partnerships in collaboration with the Libraries’ director of Grants and Research. Participates in professional development activities to enhance skills and knowledge. Instruction. Works with faculty to integrate Libraries’ resources and information literacy into the curriculum. Develops collaborative learning sessions that promote Libraries’ resources and technology. Collaborates with other librarians to create instruction sessions that incorporate active learning strategies. Develops teaching materials and research guides. Works closely with other librarians to plan, develop, maintain, and assess innovative instructional and outreach programs. Knowledge Management. Develops and assesses the ENGL and MODL collections. Analyzes use of ENGL and MODL research databases and recommends renewal or termination. Makes recommendations regarding new ENGL and MODL database trials and subscriptions. Makes recommendations on reference collection development and management, including purchases, transfers, and withdrawals for both print and electronic resources in ENGL and MODL. Reference. Provides reference desk assistance as needed. Provides reference assistance online through digital reference initiatives. Serves as second-tier referral for advanced reference assistance. Provides individual research consulting services to ENGL and MODL faculty and students. Other. Serves on Libraries, University, and professional committees. Attends training and professional seminars to maintain and increase knowledge and to keep up with current library trends.

Marginal/Incidental functions

Completes other projects and duties as assigned. Includes non-traditional work hours such as evenings, nights, weekends, and holidays depending on the needs of the university community. Other functions as assigned.

Required qualifications

Master’s degree from an American Library Association-accredited program at time of hire. Bachelor’s degree in English, Modern Languages, or related humanities field. Current knowledge of print and electronic resources within the arts and humanities disciplines and of the application of technology to the design and delivery of research services and instruction. Strong capacity for working enthusiastically, flexibly, and creatively in a student-centered environment. Strong affinity for the UTA Libraries’ core values — community, learning, discovery, knowledge creation, excellence, risk-taking, innovation, transparency of communication, integrity of action, service, collaboration, and flexibility. Demonstrated ability to work independently and collaboratively with people of diverse backgrounds. Knowledge of the research process and evolving models of scholarly communication. Excellent interpersonal skills as well as verbal and written communication skills. Demonstrated organizational and time management skills. Competency with Microsoft Outlook, MS Office, Windows Operating System, and file management. Applicants must include in their online resume the following information: 1) Empl Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Advanced degree in English, Modern Languages, or related humanities field. Reading knowledge of at least one foreign language taught at UT Arlington, preferably Spanish or French. Public services experience in an academic library. Knowledge of and experience with information literacy theory and practice, various teaching methodologies, and learning styles. Experience with emerging computer technologies and their applications in academic libraries. Experience with outreach and marketing services to students and faculty. Creativity and experience designing instructional and informational materials, both in print and online. Familiarity with Blackboard course management software including Collaborate. Familiarity with the grant writing process. Experience using Summon discovery service system.

PT Library Aide– Fashion Institute of Technology

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), an internationally renowned college of art and design, business and technology of the State University of New York, invites applications for the position of Part-Time Library Aide for the Library at FIT.

Job Description:

The Library Aide is responsible for providing general and specialized circulation assistance and services of a to the FIT/SUNY community in a courteous and efficient manner and in accordance with the Library’s policies and procedures.

Provide public service desk coverage and support the Unit’s mission and daily operations:

Customer Service

  • Answer patron queries in person or on the phone, regarding library resources, services and campus information
  • Page materials requested by library patrons and communicate access policies
  • Assist patrons with the use of print and online catalogs
  • Request technology assistants to support patrons upon request
  • Responding to queries regarding photocopiers, scanners, microfilm readers

Collections / Access

  • Maintain organization in reading rooms by shelving materials, shelf reading and inventory
  • Provide assistance to the Inter-library Loan aides when necessary. Including, but not limited to managing incoming and outgoing interlibrary loan requests, generating requests using the ILLiad Interlibrary Loan system
  • Work alongside with student workers, provide guidance in workflows and instruct them on unit processes
  • General ALEPH (the Library’s integrated library system) maintenance, including, but not limited to linking, editing, or creating items in ALEPH. May also include troubleshooting ALEPH technical questions.
  • Compiles, edits, and manages metadata and scanning for the Library’s Designer Files Collection
  • Adding, creating, weeding images from the Library’s Picture File


  • Perform duties such as filing, answering telephone and email inquiries, photocopying, scanning, and data entry
  • Compiles statistics, maintains records on library integrated online software, processes materials daily and provides support to the Unit and its functions
  • Maintain collection of Library handouts by service desk
  • Responsible for opening or securing the closing of the Library as scheduled
  • Special projects as assigned
  • Schedule may change based on the needs of the department


Associate’s degree and one year of related experience year in an academic library or environment. Work experience must include not less than one year in a fast paced, customer-oriented service work environment.

Fundamental knowledge of the operation of an integrated library management system, with ALEPH experience desirable. Experience using technology applications such as ILLiad and Odyssey, Banner, or similar systems highly preferred. Ability to work quickly and accurately with detailed data. Ability to keyboard at least 25 wpm and proficiency in utilizing word processing and database software, preferably Microsoft Office Suite, including Excel.
Knowledge of computer graphics programs such as Adobe Photoshop and Illustrator a plus. Ability to trouble-shoot basic computer problems.

Must possess the ability to work with a diverse community, while exercising good judgment and common sense. Excellent customer service skills, including professional and courteous telephone communication and electronic mail correspondence. Must possess excellent conflict resolution skills, strong communication skills, tact, resourcefulness and the ability to identify and solve problems. Proven ability to work independently and effectively in a collegial manner in a changing environment.

Additional Information:

Work is performed under typical library conditions with requirements for frequent sitting and standing for long periods of time, as well as frequent lifting and carrying of heavy library materials and maneuvering carts full of books. Ability to sit or stand for long intervals. Ability to lift up to 50 pounds and push and pull 100 or more pounds.

Salary 88/0 $22.62 per hour (24 hours per week)
Work Schedule:Tues 11:00am?5:00pm; Wed, Thur 11:00am?6:00pm; Fri 12:30pm?6:30pm Occasional Saturday shifts may be expected

Application Instructions:

Application Instructions:
Applicants interested to apply MUST submit the following documents online.
* Resume/CV
* Cover letter
Returning Applicants – Login to your FITNYC Careers Account to check your completed


Apply here.

Job Posting: Performing Arts Librarian, Western Michigan University


Performing Arts Librarian


Western Michigan University (WMU) seeks a creative and service-oriented Performing Arts Librarian to lead and administer the Maybee Music and Dance Branch Library. This librarian must possess the knowledge and expertise necessary to manage collections and deliver services and resources appropriate to WMU’s Carnegie classification as a “research university with high research activity.” Playing a key role in the mission of WMU, this individual must employ collaborative approaches in the development of information literacy services and programs, and help promote a climate of scholarly research and inquiry.  Please view position information at:


Selected Responsibilities:

  • Provides vision and direction for the Music and Dance Library. Supervises staff (one full-time library coordinator) and operations in the branch library
  • Serves as a primary liaison between the University Libraries and School of Music, the Department of Dance, and the Department of Theatre
  • Design and implements strategic instruction for classroom and online courses, as well as for course-integrated research and resource guides
  • Work closely with students, faculty, and administrators to provide specialized reference and research consultations in music, dance, and theatre
  • Build partnerships, using current technologies and relevant information tools, and create shared practices that connect the Libraries’ learning environment and research knowledge with constituent needs
  • Engages in ongoing assessment of library resources and services, as well as contributing to the development and management of collections that support learning and discovery in music, dance, and theatre

Qualifications, Required:

  • Degree from ALA-accredited program in library and information science
  • Undergraduate degree in music
  • 3+ years’ experience in academic library
  • Evidence of progressively responsible administrative experience
  • Library reference experience and demonstrated knowledge of resources in music, dance, and theatre
  • Evidence of providing user-centered library services
  • Ability to analyze, implement and adapt to evolving technologies
  • Experience in library instruction or other teaching in classroom or course-management systems
  • Ability to work independently, creatively, and collegially with administrators, faculty, and staff and within the local arts community
  • Excellent organizational, interpersonal, and communication skills
  • Commitment to professional development and the ability to meet the research, teaching, service, and professional competency requirements for tenure and promotion advancement


Qualification, Preferred:

  • Advanced degree in music or degree in another performing arts discipline
  • Evidence of progressively responsible administrative experience in an academic library
  • Working knowledge of French, German, or Italian
  • Demonstrated understanding of scholarly communications trends and issues within the performing arts disciplines
  • Interest and ability to assist faculty with digital scholarship projects and research




This position is full-time twelve-month fiscal year tenure-track appointment. Faculty rank, status, privileges, and responsibilities are dependent on qualifications and experience.


PROCEDURES:  Cover letter, vita, and the names, addresses, and phone numbers of three (3) references should be sent online to:   Application should be received by April 25, 2014.  Review will continue until the position is filled.


With more than 4.9 million total items and nearly 2.6 million total titles, Western Michigan University Libraries is the fourth largest university library system in Michigan and among the top 100 in the country with active instructional and collection development programs.  The WMU Libraries are housed at four locations:  Dwight B. Waldo Library (Main), the Lynn L. and Charles C. Zhang Legacy Collections Center, the Education Library, and the Harper C. Maybee Music and Dance Library.  The Business Librarian will be a member of the Reference and Instruction unit in Waldo Library, which includes 12 faculty librarians and four staff members.  As a faculty member, this individual will participate actively on committees and teams in the leadership of the WMU Libraries and the University.


The Performing Arts Librarian serves the School of Music, the Department of Dance, and the Department of Theatre with a total enrollment of more than 700 majors in WMU’s College of Fine Arts, a dynamic artistic and educational community dedicated to offering its students an exceptional education that is learner centered, discovery driven and globally engaged. The College’s fully accredited, nationally and internationally recognized programs are led by faculty who foster academic and creative excellence, a professional learning environment that inspires exploration and innovation while honoring tradition, and the diversity of human expression. In addition to undergraduate programs in all units, the School of Music offers graduate degrees in performance, composition, conducting, education, and music therapy.


The College plays an integral role in the arts community of Kalamazoo, located midway between Chicago and Detroit and 40 minutes from Lake Michigan. Kalamazoo also has a vibrant arts community with strong institutions including the Kalamazoo Symphony Orchestra, Gilmore International Keyboard Festival, and scores of diverse music, dance, arts, and theatre organizations. Visit online at for more about the city.


Western Michigan University (WMU) seeks to recruit and retain a diverse workforce to maintain the excellence of the University, and to offer students richly varied disciplines, perspectives, and ways of learning and growing in wisdom.  WMU is strongly dedicated to the pursuit of excellence by including and integrating individuals who represent different groups as defined by race, ethnicity, gender, gender identity, sexual orientation, socioeconomic background, age, disability, national origin, religion and veteran status.


Western Michigan University is an affirmative action/equal opportunity employer consistent with applicable federal and state law.

P/T Database Entry Coordinator– chashama

Location: New York

Employment Type: P/T

chashama Arts, an NYC based arts non-profit that nurtures artists by transforming unused property into affordable work and presentation space, is seeking a Database Entry Coordinator to add, update and organize existing information using Filemaker Pro.

Efforts will be focused on:  transferring years of company data into the organization’s Filemaker Pro database;  streamlining internal data entry procedures;  providing user support and suggesting improvements to the database; and ongoing maintenance of record accuracy.


The Database Entry Coordinator must be a professional with at least 1-2 years of experience implementing and/or using Filemaker Pro, or equivalent  cross-platform (Mac & Windows) relational database software, with preferable experience in: Cataloging and metadata management, data entry coordination, user interface interaction, mail list and data management.

  • Able to identify inefficiencies, address issues that arise during data transfer, and advise staff on how to correct errors and make necessary modifications to entry methods/processes.
  • Organized, extremely detail orientated, focused, with excellent skills in communication, multi-tasking, time management, and problem solving.
  • Able to work independently as well as collaboratively. A strong sense of initiative and independence is a must.
  • Proficiency in Mac OS X, Windows, Microsoft Office Suite (especially Excel) is required. Familiarity with Adobe Acrobat, Outlook and Google Apps a plus.
  • Has an understanding and familiarity with cultural institutions and non-profits.

To apply for this position, please send a cover letter, resume and salary requirements, with subject line “Database Entry Coordinator” to

Summer Internship at CCS Bard Library and Archives

The CCS Bard Library and Archives is offering one summer internship for current MLS students interested in contemporary art, with a focus on both library and archives work.

The intern will be responsible for creating a collection-level finding aid for the Hessel Museum Artist Files, featuring documentation and ephemera for artists featured in the Hessel Collection. The project will include creating archival description, name authority research, and publishing a collection-level record in the integrated library system and in WorldCat. The intern will work primarily with Archivists’ Toolkit, with some exposure to OCLC Connexion and Innovative’s Millennium ILS. The project may involve some archival rehousing and reformatting of fragile, paper-based materials. The ability to work in both Mac and PC environments is required. Familiarity with basic archival practices and Library of Congress authorities is a plus.

The internship requires a commitment of 100 hours over the summer, with some flexibility in schedule. The CCS Bard Library is open from 10am-5pm Monday through Friday during summer intersession. This is an unpaid internship and no housing is provided.

Applicants should send a resume and cover letter, along with contact information for two references. Applications should be submitted to with “CCS Summer Internship” in the subject line. The closing deadline for applications is Monday, May 5th.

The Center for Curatorial Studies (CCS Bard) is an exhibition, education, and research center dedicated to the study of contemporary art and curatorial practices from the 1960s to the present day. The Center for Curatorial Studies is located in the pastoral Hudson Valley on the campus of Bard College in Annandale-on-Hudson, New York. It is roughly two hours north of New York City and one hour south of Albany.

Volunteers needed: be a Librarian Wardrobe photographer at ARLIS/NA 2014!

Calling all fashion and photography enthusiasts! Volunteer photographers are needed to capture ARLIS/NA members’ legendary style for the Librarian Wardrobe blog —

For inspiration — here are last year’s photographers and their pics from Pasadena. It’s wonderful that Librarian Wardrobe has agreed to partner with ARLIS/NA again for our conference in D.C.

In order to volunteer be you should be…

  • An information professional or LIS student
  • Willing to share a photo and short bio of yourself on LW
  • Able to collect at least 3-5 photos during the conference
  • Comfortable engaging with fellow conference-goers. Photos must be taken with consent (no candid pics) and include the photographed subject’s position/job title, type of library, and location.

Click here to sign up!

If selected you’ll be introduced to LW’s admins, in order to submit your info and photos to LW directly. Please sign up by April 7, 2014.

Library Collections Technician– Pratt Institute, Brooklyn, NY

For those of you who are interested in photographic archives…


Position Summary:

The department manages a circulating collection of slides, videos, 16mm films, and pictures/clippings and
an archival collection of bookplates, photographs, and design drawings. Under moderate supervision and
with moderate latitude for independent judgment, the employee holding this position participates in the
preservation, maintenance and acquisition of these collections.

Position Duties:

- Participate in the evaluation, scanning, inventory, and de-accessioning of the department’s circulating
slide, video, 16mm, and picture collections.
- Participate in maintenance of archival still and moving image collections including inventorying,
rehousing, and scanning projects.
- Assist Curator in maintaining digital image production work flow and tracking deadlines.
- Oversee filing, shelving, labeling, and repair of circulating departmental collections.
- Participate in acquisition of digital images and videos including entering and tracking orders and
preparing items for circulation.
- Oversee circulation statistics of departmental collections.
- Participate in providing public service as needed, including relaying policies, receiving image orders and
video purchase requests, assisting patrons locate images in ARTstor and the Picture Collection,
circulating slides, videos, and 16mm film.
- Participate in the hiring, scheduling, training, and supervising of student workers and graduate
- Propose policies and procedures associated with department services
- Perform all other related duties as assigned

High school diploma or equivalent; and relevant associate’s degree or minimum 2 years related college
required. Bachelor’s degree or minor in film or photo-related field preferred.

Must have experience handling rare or fragile materials, especially slides, photographs, and film.
Experience working with cataloguing and databases preferred.

Excellent organizational, interpersonal, communication, and customer service skills required.

To Apply: Please submit your cover letter, resume, and the names and contact information for three
professional references.

Position Type – Full-Time/Regular
Salary – 39,400.50 USD
Tracking Code – 1386


From VRA Job Opportunities.

Cataloging Internship at The Corning Museum of Glass, Rakow Research Library

The Rakow Research Library at The Corning Museum of Glass, the world’s foremost library on the art and history of glass and glassmaking, is offering an unpaid internship for a library science student interested in the field of cataloging. The successful candidate will have the opportunity to work with our book collection, which covers subject areas from archaeology to zoology and everything glass in between. Projects involve modifying and enhancing existing bibliographic records, copy-cataloging, and authority work, but may be tailored to the strengths and/or interests of the individual intern.
The preferred candidate is a motivated problem solver with an interest in cataloging. Applicants should have some practical experience with copy cataloging and the use of authority files. The intern will have strong organizational skills and attention to detail, and will feel comfortable working semi-independently with library materials in various languages. Ability to work in a Windows environment is required. Hands-on experience with OCLC Connexion and the Voyager library system is a plus. Experience with art-related subject matter is preferred but not necessary.
Ability to commit to at least 10–15 hours/week is preferred, but we can offer some flexibility regarding terms and hours. This internship is unpaid, but we will provide you with valuable work experience in a unique library setting.
Learning Opportunities
  • Gain experience in the area of cataloging and authority control
  • Gain knowledge of the intricacies of collections management
  • Gain an understanding of the organization and inner workings of a specialized museum library
Potential Activities (Other duties may be assigned)
  • Perform copy-cataloging of books
  • Maintain the name and subject authority files and reconcile bibliographic records as needed
  • Enhance previously cataloged records with table of contents notes
  • Identify and relocate preservation copies of books in specified call number ranges
  • Check the local subject heading card file against OCLC and identify headings to submit through SACO
Work & Educational Requirements
  • Interest in the cataloging profession
  • Currently enrolled in a library or information science program
  • Coursework/experience in descriptive cataloging and classification
  • Familiarity with library catalogs
  • Strong organizational skills and attention to details
  • Excellent communication and time management skills
  • Ability to work independently; ability to take direction; willingness to ask questions
  • Ability to work with foreign language materials
  • Ability to work in a Windows environment; proficiency with Microsoft Office applications
  • Ability to lift 25 pounds and push a book cart
To Apply
Currently accepting applications for the Summer 2014 term.  To apply, please submit a resume and cover letter to


2014 Summer Cataloging Internship, Solomon R. Guggenheim Museum Library, New York, NY

Summer 2014 Cataloging Internship

The Solomon R. Guggenheim Museum Library seeks a graduate student for an unpaid internship opportunity in cataloging.

This semester, Solomon R. Guggenheim Museum Library will be offering one (1) current MLS student or recent graduate an opportunity to gain experience in cataloging and a greater understanding to the multi-faceted workings of a small museum library. Summer internships are full-time, four days per week Monday-Thursday, in addition to Friday seminars.



·         Perform general library maintenance, including book processing, shelving cataloged materials, and retrieving library materials from the stacks in response to reference requests from staff, volunteers or other interns.

·         Copy cataloging, which includes searching, editing, and importing MARC records into the library catalog.

·         Assist in the cataloging of the library’s backlog of new and older uncataloged materials.
For experienced applicants, we offer an opportunity to focus the internship on advanced cataloging practices.



·         Assist in creating/editing bibliographic records for rare or unique books in our special collections.

·         Create original cataloging records for older uncataloged materials.

·         Identify items that will need repair or preservation.



·         Course work in original and copy cataloging required. Experience in original and/or copy cataloging preferred.

·         Knowledge of Library of Congress classification, subject headings, and authorities.

·         Familiarity with AACR2, RDA and current cataloging practices.

·         Knowledge of modern and contemporary art.

·         Ability to take direction and to work independently.

Established in 1959 with the opening of the Solomon R. Guggenheim Museum, the Library contains published resources that reflect and inform museum collections and exhibitions. The Library’s mission is to support research endeavors. The collection consists of literature focused on modern and contemporary art, architecture, and design, with emphasis on the museum’s international collections and exhibitions. Materials are collected in English and Western-European languages with limited selections made among other languages. Collection development methods include purchase, exchanges, gifts, and acquisitions of both newly-published and out-of-print materials.


If interested, please send a resume, cover letter, three (3) references to Jillian Suarez, Assistant Librarian at For students interested in the advanced cataloging opportunity, submit three (3) examples of edited bibliographic records with your resume, cover letter, and three (3) references to the address above.

Job Opportunity at Dumbarton Oaks: Part-Time Byzantine Archival Assistant

The Image Collections and Fieldwork Archives (ICFA, at the Dumbarton Oaks Research Library and Collection in Washington, D.C. is seeking a part-time Byzantine Archival Assistant to assist ICFA staff with ongoing archival processing and preservation projects for Byzantine archival collections and other administrative tasks. Under the supervision of the Archivist, the part-time Byzantine Archival Assistant will assist with the assessment, arrangement, description, processing, and preservation of Byzantine archival collections, which comprise administrative records and fieldwork papers produced or created by Byzantine scholars and archaeologists.


For the full job description, please see: For more information about ICFA and its collections, please see: Interested applicants should send a cover letter, resume or CV, contact information for three references, and a work sample (e.g., finding aid, online exhibit, blog, etc.) to: Rona Razon, ICFA Archivist,

Paid Archives Internship- Lawrence Schiller Archive / Wiener-Schiller Productions

Prominent photojournalist with immense body of work from the 1960s and 1970s seeks a reliable, enthusiastic intern to assist with organizational and archival duties. The intern will organize, digitize, and database original photographic material.

Candidates must be extremely detail-oriented and quick learning new technologies. Working knowledge of Microsoft Excel is a must; basic knowledge of photo-editing (Photoshop or Photoshop replacement software) is a plus. Candidates must be able to work under the pressure of a deadline without sacrificing attention to detail.

This is a unique opportunity for the right person: you will gain valuable experience working with a customized photography database, learn the business of maintaining a photography archive, interact with the fine arts and publishing industries, and get to work with vintage images of celebrities and political figures from one of the most exciting decades in American history. You can learn more about the photographer here:

Archival experience or degree preferred but not required.

Our studio/office is located on Columbus Circle. The position pays a stipend. 40 hours per week for a 6 month period.

Application Instructions
Interested candidates: please send a résumé and cover letter to
Full posting from NYFA.


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