ArLiSNAP Calendar

Important Dates for ArLiSNAP members & admins

January

• Follow up with conference organizers to make sure an ArLiSNAP meeting room is available at ARLIS/NA annual conference
• ARLIS/NA Conference Travel Awards Applications Deadline
• American Library Association (ALA) Midwinter Conference

February

• Draft annual report using ARLIS/NA guidelines
  • Previous reports can be viewed here: http://arlisnap.org/tag/annual-report/
  • Reports are currently dated with the beginning year of the term (e.g. for the 2010-2011 term, the report is dated 2010).  This matches reports submitted to ARLIS/NA
• Organize Pub Stop/Crawl for ARLIS/NA Conference
  • Past Pub Stops/Crawls: http://arlisnap.org/tag/pubs
  • Create an initial post for suggestions, preferably from a local
  • Post on arlisnap.org once the location(s), date, and time have been determined
  • If creating a flyer, include in the arlisnap.org post and print copies to distribute at the annual conference
• Collect ArLiSNAP Promotional Materials for ARLIS/NA Conference & Conference Packets
  • These may be distributed at the annual conference first time attendee orientation, registration desk, Web 2.0 kiosk, and sessions geared towards new professionals.
  • Posters and flyers: http://arlisnap.org/arlisnap-promotional-materials/
  • First time attendee pamphlets: [Link to pdf & Microsoft Publisher file forthcoming - Bryan 2012-02-17]
  • Additional materials are located in the arlisnap.org media library: https://abcs.wordpress.com/wp-admin/upload.php
  • Buttons and other promotional materials at Cafe Press: http://www.cafepress.com/arlisnap
• Update & promote the first-time attendee wiki
  • http://snapconference.pbworks.com
• College of Art (CAA) Annual Conference

March

• Submit annual report by deadline (usually the first day of the month in which the conference is held)
• Refresh the ArLiSNAP needs survey
  • Online
    • Google Docs forms have been used in the past.  They can be copied and formatted for the current year.
    • http://docs.google.com/a/arlisnap.org
  • Paper
    • For distribution at the annual meeting
    • 2010 survey example
• Prepare & announce ArLiSNAP annual meeting agenda
  • Create a post on arlisnap.org & request additional items to discuss from the community
  • Announce on ARLIS-L and the ARLIS/NA Facebook group
  • Call for a volunteer to record meeting minutes
• New ArLiSNAP Coordinator Process
  • One new cooderator each year serves for two years
  • Call for ArLiSNAP Coordinator Candidates
    • Make call 3 weeks before the conference week on ARLIS-L, ARLIS/NA Facebook group, ArLiSNAP.org (feeds should automatically go out to Twitter and Facebook)
    • Hold candidacy  submissions for 2 weeks
    • Candidates submit via the comments of the call’s post
  • Election of ArLiSNAP Coordinator
    • Begin voting  on the Monday before the conference week
    • Survey Monkey has been used in the past and old elections can be easily reused for new ones
  • Announce the new coordinator
    • Announce the new coordinator on Monday of the conference week
    • Announce on ARLIS-L, ARLIS/NA Facebook group, ArLiSNAP.org
    • Send an email to the ARLIS/NA webmaster to update the arlisna.org site.
• ARLIS/NA Annual Conference
  • ArLiSNAP-relevant events include:
    • ArLiSNAP Annual Meeting
    • New Voices in the Profession Panel
    • First Time Attendees Orientation
    • Pub Crawl
    • Meet the Vendors Program
    • Conference Mentoring Program
    • Year-long Mentoring Program
• Computers in Libraries (CiL) Annual Conference
• VRA Annual Conference
• Samuel H. Kress Foundation Summer Educational Institute Scholarships deadline for the Summer Educational Institute for Visual Resources and Image Management
• Kress Award for European Travel deadline

April

• ArLiSNAP coordinators follow up with new contacts and volunteers.  Set volunteer expectations and responsibilities for the following year.
• Notify TEI association specialist that the contact for ArLiSNAP is now the second-year coordinator
• Update Google Apps accounts
  • Current volunteer’s name for webmaster [at] arlisnap.org
  • Current volunteer’s name for co-chair1 [at] arlisnap.org OR co-chair 2 [at] arlisnap.org (which ever is being replaced)
  • Make sure email forwarding is updated if used for any of the accounts
• After coordinators review, submit meeting minutes to conference proceedings editor
• Post meeting minutes and annual report on arlisnap.org
• Domain Name registration renewal due to 1and1.com (auto-renewal)
• WordPress domain mapping renewal (NOT automatically renewed)

May

• ARLIS/NA Conference Proposals Due for following year
• Investigate what is necessary to procure an ArLiSNAP meeting room at the next ARLIS/NA conference

June

• Summer Educational Institute for Visual Resources and Image Management
• American Library Association (ALA) Annual Conference

July

• Special Libraries Association (SLA) Annual Conference

August

• ARLIS/NA Special Funding Requests Deadline
  • Usually the deadline is in August but sometimes it is at the beginning of September
  • Guidelines: http://www.arlisna.org/organization/admindocs/funding_cdssig.html
• Society of American Archivists (SAA) Annual Meeting

September

• Back to School ArLiSNAP email sent to LIS programs

October

• ArLiS/NA Internship Application Deadline

November

• Gerd Muehsam Award deadline for excellence in a graduate student paper or project

December